ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Saskatchewan Industrial Projects team is potentially growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity could be for you.

We are seeking applications for a potential project-based Site Administrator position to be based at various project sites throughout the province of Saskatchewan. The Site Administrator’s primary responsibility is to support the day-to-day operations of the Saskatchewan Industrial Division, ensuring all employees are onboarded on time, timesheets & LEMs are submitted daily and all deadlines are being met. The Site Administrator will report to a designated Site Lead.

Duties and responsibilities include but are not limited to:

  • Create, review and submit manpower requests to appropriate union hall(s)
  • Responsible for being first point of contact for dispatched craft from union halls & non-union personnel
  • Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
  • Schedule pre-access Alcohol & Drug testing for all new site personnel
  • Submit dispatched craft & new non-union personnel for site safety clearance
  • Coordinate any travel and/or accommodations for site personnel if required
  • Collect and process completed new hire paperwork and scan individually to Payroll / HR / Safety departments
  • Review daily timesheets for accuracy, reconcile to sign-in sheets, upload to JDE daily
  • Coordinate with payroll & field supervision for any payroll errors brought forward, submit required documentation to correct errors as required
  • Produce daily reports and daily LEMS
  • Assist HR department; submit employee related documentation to SK Head Office in Saskatoon
  • Assist HSE department; training matrix updates, filing of JHA’s, tool box forms, safety meeting minutes, etc.
  • Assist Project Leads when needed
  • Ability to drive a vehicle for work related purposes
  • To report & remain fit for work
  • Notify your manager under the Black & McDonald 4.6.03 Alcohol & Drug Use: Fit for Duty policy if you are unfit for work

COMPETENCY REQUIREMENTS

  • Communicates Effectively (excellent verbal and written communication skills)
  • Customer Focus
  • Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
  • Problem Solving and Innovation (strong analytical and critical thinking skills)
  • Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • Advanced proficiency in Microsoft Office (Excel, Word & Outlook) in addition to SharePoint, scanning and working with pdf, jpeg & image documents
  • Customer service focused mind-set
  • Able to work efficiently as part of a team as well as independently
  • Able to learn new systems and processes advanced computer literacy
  • Self-motivated, with a strong desire to succeed
  • High attention to detail and extreme accuracy in all areas of work
  • Able to work in a fast paced, multi deadline, team oriented environment with shifting priorities and rapid change
  • Sense of urgency and ownership over assigned tasks
  • Ability to multi-task and with strong problem identification / resolution skills
  • Ability to interpret and implement company policies and procedures
  • Motivated individual with proven initiative
  • Operates with integrity, discretion and maintains confidentially at all times
  • Pre-access A&D will be required

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.