The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada’s four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services.

If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

We are seeking an Onboarding Administrator to be based at the CNRL Horizon Site in Northern Alberta. This is a temporary position to support an industrial construction turnaround project starting February 2023 with the potential to be 3-month duration. It will be a rotation of 4 days on & 3 days off at 10-hour days pre-outage with rotation to increase to 24 days on & 4 days off at 12-hour days during the outage. Charter flights from Calgary or Edmonton and camp will be provided.

The Onboarding Administrator is responsible to fully onboard all union & non-union accurately and efficiently by the set deadline(s) and will report to Project Cost Controls. Duties and responsibilities include but are not limited to:

  • Create, review and submit manpower requests to appropriate union hall(s)
  • Responsible for being first point of contact for dispatched craft from union halls & non-union personnel
  • Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
  • Schedule pre-access Alcohol & Drug testing for all new site personnel
  • Submit dispatched craft & new non-union personnel to CNRL Security for site clearance
  • Collect and process completed new hire paperwork and scan individually to Payroll / HR / Safety departments
  • Submit employee related documentation to the HR department
  • Assist Timesheet & LEM team in any payroll inquires brought forward, submitting daily LEMs and payroll & LEM auditing
  • Provide administrative assistance as required to the project team including but not limited to; Timesheet & LEM processing, travel & accommodations, HR and safety tasks
  • Assist project team in any other administrative duties as required


  • Communicates Effectively (excellent verbal and written communication skills)
  • Customer Focus
  • Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
  • Problem Solving and Innovation (strong analytical and critical thinking skills)
  • Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)


  • University Bachelor’s Degree or College Diploma preferable in Business/Human Resources or equivalent
  • CSTS-09 / CSO / BSO / PST / SCOTT
  • 7+ years’ in a similar role & Industry with remote site experience
  • Experience & knowledge working with unions


  • Advanced proficiency in Microsoft Office (Excel, Word & Outlook) in addition to SharePoint, scanning and working with pdf, jpeg & image documents
  • Able to learn new systems and processes advanced computer literacy
  • Self-motivated, with a strong desire to succeed
  • Customer service focused mind set
  • High attention to detail and extreme accuracy in all areas of work
  • Able to work in a fast paced, multi deadline, team oriented environment with shifting priorities and rapid change
  • Effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
  • Demonstrates a sense of urgency and strong commitment to achieving goals
  • Ability to multi-task and with strong problem identification / resolution skills
  • Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
  • Ability to interpret and implement company policies and procedures
  • Operates with integrity, discretion and maintains confidentially at all times
  • Pre-access A&D will be required

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.