ABOUT THIS CAREER OPPORTUNITY
The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada’s four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services.
If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
We are seeking an Onboarding Administrator to be based at the CNRL Horizon Site in Northern Alberta. This is a temporary position to support an industrial construction turnaround project starting February 2023 with the potential to be 3-month duration. It will be a rotation of 4 days on & 3 days off at 10-hour days pre-outage with rotation to increase to 24 days on & 4 days off at 12-hour days during the outage. Charter flights from Calgary or Edmonton and camp will be provided.
The Onboarding Administrator is responsible to fully onboard all union & non-union accurately and efficiently by the set deadline(s) and will report to Project Cost Controls. Duties and responsibilities include but are not limited to:
- Create, review and submit manpower requests to appropriate union hall(s)
- Responsible for being first point of contact for dispatched craft from union halls & non-union personnel
- Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
- Schedule pre-access Alcohol & Drug testing for all new site personnel
- Submit dispatched craft & new non-union personnel to CNRL Security for site clearance
- Collect and process completed new hire paperwork and scan individually to Payroll / HR / Safety departments
- Submit employee related documentation to the HR department
- Assist Timesheet & LEM team in any payroll inquires brought forward, submitting daily LEMs and payroll & LEM auditing
- Provide administrative assistance as required to the project team including but not limited to; Timesheet & LEM processing, travel & accommodations, HR and safety tasks
- Assist project team in any other administrative duties as required
COMPETENCY REQUIREMENTS
- Communicates Effectively (excellent verbal and written communication skills)
- Customer Focus
- Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
- Problem Solving and Innovation (strong analytical and critical thinking skills)
- Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)
EDUCATION & WORK EXPERIENCE REQUIREMENTS
- University Bachelor’s Degree or College Diploma preferable in Business/Human Resources or equivalent
- CSTS-09 / CSO / BSO / PST / SCOTT
- 7+ years’ in a similar role & Industry with remote site experience
- Experience & knowledge working with unions
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Advanced proficiency in Microsoft Office (Excel, Word & Outlook) in addition to SharePoint, scanning and working with pdf, jpeg & image documents
- Able to learn new systems and processes advanced computer literacy
- Self-motivated, with a strong desire to succeed
- Customer service focused mind set
- High attention to detail and extreme accuracy in all areas of work
- Able to work in a fast paced, multi deadline, team oriented environment with shifting priorities and rapid change
- Effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
- Demonstrates a sense of urgency and strong commitment to achieving goals
- Ability to multi-task and with strong problem identification / resolution skills
- Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
- Ability to interpret and implement company policies and procedures
- Operates with integrity, discretion and maintains confidentially at all times
- Pre-access A&D will be required
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.