Administrator - Documents Control

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario Electrical team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Administrator - Documents Control is located in Vaughan, ON and typically reports directly to the Department Manager.

The Administrator - Documents Control will be responsible for the following duties and responsibilities:

• Documentation control—photocopy and collate documents for distribution, mailing, and filing
• Coding and reconciling payments to JD Edwards
• Accurate invoicing of customers, therefore reducing the number of complaints from customers regarding billing errors
• Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)
• Timely review, printing, and delivery of invoices
• Assist with system inventory management
• Coordinate other team members (e.g. other billing people’s tasks)
• Monthly job forecast updates
• Engage partners in billing, A/R management, and collections activities
• Assist the manager in planning and scheduling
• Assist with material/equipment procurement
• Productivity reports
• Ability to analyze financial data
• Handle customer calls in a polite and efficient manner
• Completing time and attendance for hourly site employees
• Ability to work in a multi-tasked, fast-paced, and changing environment
• Other duties as assigned

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration

EDUCATION REQUIREMENTS

• Post-secondary education in a related field

WORK EXPERIENCE REQUIREMENTS

• 3–5 years’ experience in administrative accounting and/or relevant financial management experience is an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong understanding of end-to-end financial processes including a numerical aptitude
• Self-starter with the ability to manage multiple projects and meet deadlines
• Effective written and verbal communication skills
• Excellent interpersonal skills
• Strong written and oral communication skills
• Proven interpersonal, organizational, analytical, and problem solving skills
• JD Edwards experience an asset
• Intermediate to advanced Excel an asset
• Strong technical skills in Microsoft Excel and Word
• Demonstrates a commitment to providing excellent client service by building and maintaining productive relationships with both internal and external clients
• Demonstrates ability to manage relationships and communicate effectively at all levels
• Confidence in ability to work in a highly technical and changing work environment
• Ability to work well under pressure
• Demonstrates ability to work in a multi-tasked, fast-paced, and changing environment
• Ability to work independently and with minimal direction

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.

Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.