ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Southern Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Office Manager is located on site in Windsor, ON, and reports directly to the Senior Project Manager. Duties and responsibilities include but are not limited to:
- Ability to work in a fast-paced, demanding & stressful environment
- Ability to organize and manage an administrative team of 8-10 employees – billing, timecards, admin/clerical, document control, purchasing, etc.
- Ability to manage and meet team and individual deadlines on a consistent weekly/monthly basis
- Ability to liaise with client in a timely and professional manner
- Assist management with a variety of administrative tasks (i.e. expenses, scheduling, etc.)
- Respond to emails requests on behalf of the Sr. Project Manager
- Prepare monthly and quarterly reports, as required
- Responsible for coordinating Insurance and bonding requirements for project
- Manage and organize travel arrangements for regional staff, as required
- Manage, coordinate, and organize client and business development related events, as necessary
- Proficiency in Microsoft Office is a must – i.e. Outlook, Word, Excel, and PowerPoint
- Maintain an organized filing system of paper and electronic documents
- Collaborate with other company Administrators and colleagues actively
- Manage the day-to-day workflow as well as possess confidence and strong communication skills to interface with all levels of staff
- Provide backup assistance to other regional support staff, as needed
- Ability to multitask and meet several active and competing priorities
- Self-starter, forward thinking, and ability to take ownership of responsibilities and manage related tasks, deadlines and effort to completion
- Poised, refined style of written and interpersonal communication, strong proofreading skills
- Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
COMPETENCY REQUIREMENTS
- Change Orientation
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others
EDUCATION REQUIREMENTS
- Post – secondary education in a related field is considered an asset
WORK EXPERIENCE REQUIREMENTS
- 8+ years of experience in a Senior Administrator/Office Manager capacity
- Experience in a fast-paced work environment
- Construction industry experience is considered an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
Proficient knowledge and understanding of:
- Business operations processes
- Organization and time management
Advanced user of:
- MS Office (Word, Excel, PowerPoint)
- JD Edwards or an Oracle-based ERP system considered an asset
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.