We’re looking for an experienced Office Administrator with a superior work ethic for our Moncton office. If you’re organized, reliable and eager to learn, this may be the job for you. We need a highly dependable self-starter with the initiative to find answers on their own. There is on the job training provided and lots of opportunity for continued learning and growth. The main responsibilities include maintaining a productive and efficient workflow for our various Service and Construction divisions as well as general reception duties which are shared by the administration team. Duties will include but are not limited to:

  • Input data into JD Edwards to create work orders, service contracts, purchase orders etc.
  • Service dispatch duties including scheduling preventative maintenance visits for technicians as well as demand service requests.
  • Providing telephone support; dispatching, investigating and resolving client inquiries to both internal and external customers.
  • New Customer / Supplier set up.
  • Invoicing of demand work orders and service contracts – cross reference data between technician service reports and JDE, input/reconciliation of information required for invoice, generate invoices and review margins.
  • Generate and compile JD Edwards operational reports.
  • Assist Supervisors & Department Manager in organizing and coordinating flow of work.
  • Schedule safety training for field staff.
  • General reception duties including answering main phone lines and greeting clients and suppliers, processing incoming and outgoing mail.
  • Receiving incoming courier and transport shipments for a small warehouse.
  • Other related administrative tasks as assigned.

COMPETENCY REQUIREMENTS

  • Communicates Effectively
  • Continuous Learning, Enjoys a Challenge
  • Excellent Problem Solving Skills
  • Customer Focus
  • Holds Self and Others Accountable
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

  • Completion of secondary education (administration diploma/certificate or equivalent)
  • 3 -5 years’ experience in the administrative field
  • Previous HVAC or construction experience would be considered an asset
  • Outstanding organizational and time management skills
  • Working knowledge of all Microsoft Applications
  • Intermediate level Excel skills