BUILD YOUR CAREER AT BLACK & MCDONALD

With a solid foundation, anything is possible. Building something from nothing is in your blood, and it’s in ours too. It’s why we choose to do meaningful work that transforms the world we live in. Like you, we can’t wait to get our hands on exciting, diverse projects that make a difference in our communities. We’re constantly growing (it’s kind of our thing) and we depend on every member of our talented teams to get us even further. You can depend on steady, long-term access to high-quality projects across Canada, the U.S. and beyond. At Black & McDonald, we strive to provide our people with endless opportunities to learn, grow and leave their mark on an exciting industry.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Manitoba team is growing! If you are an analytical, organized, detail-oriented and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Facilities Management and Operations (FMO) Administrator is located in Winnipeg, MB and typically reports directly to the FMO Division Manager.

The FMO Administrator will be responsible for the following duties and responsibilities:

  • Provide telephone support, investigate and resolve clients inquiries
  • Set-up and update new vendors, customers, contracts and equipment in the ERP System, JDEdwards (JDE)
  • Open, manage and close work orders (WO) within the client-based Work Order Management System
  • Prepare documentation to assist Accounts Receivable/Payable (Invoices, Purchase Orders)
  • Develop and issue accurate client invoices
  • Respond to inquiries regarding accounts payable and receivable for contracts
  • Analyze financial data
  • Cost control
  • Code and reconcile payments to JDE
  • Engage partners in billing, A/R management, and collection activities
  • Assist the manager in planning and scheduling
  • Assist with material and equipment procurement
  • Manage JDE Computerized Maintenance Management System (CMMS)
  • Work in a multi-tasked, fast-paced, and changing environment
  • Prepare monthly accrual costs for clients
  • Prepare productivity reports
  • Data entry (including time and attendance for weekly payroll for hourly site employees)
  • Support field staff with general inquiries
  • Handle customer calls in a polite and efficient manner
  • Documentation control (photocopy and collate documents for distribution, mailing, and filing)
  • Other duties as assigned

COMPETENCY REQUIREMENTS

  • Change Orientation
  • Communicates Effectively
  • Customer Focus
  • Problem Solving and Innovation
  • Teamwork and Collaboration

EDUCATION REQUIREMENTS

  • Post-secondary education in a related field

WORK EXPERIENCE REQUIREMENTS

  • 3–5 years’ experience in facilities management administration
  • 3–5 years’ experience in accounting and/or relevant financial management experience (e.g., billing, A/R management, etc.)

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • Strong understanding of end-to-end financial processes, including a numerical aptitude
  • Self-starter with the ability to manage multiple projects and meet deadlines
  • Excellent interpersonal skills
  • Effective written and verbal communication skills
  • Proven interpersonal, organizational, analytical and problem solving skills
  • Strong technical skills in Microsoft Excel and Word
  • Experience working with an ERP system (Experience with JDEdwards would be considered an asset)
  • Confidence in ability to work in a highly technical and changing work environment
  • Able to work well under pressure
  • Demonstrates ability to work in a multi-tasked, fast-paced and changing environment
  • Able to work independently and with minimal direction
  • Demonstrates a commitment to providing excellent client service by building and maintaining productive relationships with both internal and external customers