ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Field Services team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager. Duties and responsibilities include but are not limited to:

  • Entering timesheets
  • Processing expenses
  • Assisting in Proposal Preparation
  • Purchase orders
  • Ordering material and supplies
  • Scheduling Hydro outages and ESA inspections
  • Document controls
  • Change order controls
  • Requesting subcontractor PO’s from legal department
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
  • Order office supplies, service office equipment and arrange for servicing in the case of major repairs
  • Other duties as required

COMPETENCY REQUIREMENTS

  • Communicates Effectively
  • Customer Focus
  • Holds Self and Others Accountable
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

  • High School Diploma
  • Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

  • 1-5 years in an office environment in an administrative role
  • Experience in the construction sector is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:

  • Organization and time management
  • Work well under pressure
  • Meet all deadlines
  • Ability to multitask

Proficient user of:

  • MS Office (Word, Excel, Project)
  • JD Edwards or an Oracle-based ERP system considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.