Black & McDonald is seeking a full-time Data Entry Administrator in Ottawa, Ontario. If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. This position is responsible to assist in maintaining a productive and efficient facility maintenance operation and will report directly to the Division Manager. Training will be provided.

Duties and responsibilities include but are not limited to the following:

    • Maintain and operate Enterprise Resource Planning (ERP) system; manage work orders, create and maintain equipment history database, manage inventory tracking module, purchasing module, etc.
    • Assist in the creation, management, and receipt of Purchase Orders through ERP
    • Receive and validate vendor invoices, assist with accounts payable
    • Create and post monthly billings for all facilities, assist with account receivable
    • Post and validate all labour hours (time entry) by on-site trades to ERP for weekly payroll
    • Assist in running and preparation of site reports
    • Manage routine filing system of subcontract data and maintenance records associated
    • Respond to interdepartmental inquiries that require brief and non-technical information
    • Proofread work for errors and make appropriate corrections as needed
    • Creation of documentation such as client reports, presentations and proposals


  • Communicates Effectively
  • Customer Focus
  • Teamwork and Collaboration
  • Values and Respects Others


  • Post-secondary education in business/accounting is considered an asset
  • 1-3 years’ experience in accounting and or relevant financial management experience
  • Effective written and verbal communication skills
  • Strong technical skills in Excel and Word
  • Demonstrates ability to work in a multi-tasked, fast-paced and changing environment
  • Ability to work independently and with minimal direction

Black & McDonald welcomes and encourages applications from persons with disabilities.
Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.