Black & McDonald’s Salt Lake City team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Salt Lake City and typically reports directly to the Asset Manager. They will assist with overall project performance, including work orders, assisting with the management of costs, schedules, qualities, and overall project status, while maintaining excellent relationships with trades, and all employees. The assistant will keep the Manager informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule.

Duties and responsibilities include but are not limited to:

  • Assist the Managers to ensure project objectives, billings, time entry, policies, procedures, and performance standards are in accordance with company policy and contract specifications are met
  • Document and route incoming invoices
  • Document control for new hires, keeping detailed records in HRIS data base
  • Comply with all company health, safety, and environmental policies and procedures
  • Assist in developing and implementing quality control programs
  • Build and maintain customer and supplier/vendor relationships
  • Prepare progress reports and issue progress schedules to clients
  • Answering incoming telephone calls
  • Other duties as assigned

COMPETENCY REQUIREMENTS

  • Strong Organizational skills
  • Communicates Effectively
  • Aptitude for Learning
  • Understanding the importance of Customer Service
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

  • Competency in basic computer skills, including Microsoft Office products including Excel
  • Knowledge of JDE would be an asset but not a requirement
  • Dispute resolution and negotiation skills

WORK EXPERIENCE REQUIREMENTS

  • 1-3 years of administrative experience in the construction industry

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.