ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Saskatchewan team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrator’s primary responsibility is to support the day to day operations of the Industrial Construction & Fabrication Divisions of the Saskatchewan Region. Duties will include close working relationships with both internal and external clients including tradespeople, office staff, management, customers, vendors and other contacts by responding to requests in a prompt, efficient and professional manner. All duties must incorporate our standard company procedures and ensure specific instructions are followed.

Duties and responsibilities include but are not limited to:

  • Issue Work Orders (WOs) for small projects in JD Edwards (JDE)
  • Receive completed POs in JDE
  • Create accounts payable invoices and assisting with accounts receivable within the Fabrication Division
  • Track, complete and submit labour, equipment and material reports (LEMs) and provide regular progress updates
  • Prepare weekly payroll reconciliation from daily time card entry and upload to JD Edwards
  • Coordinate with payroll & field supervision for any payroll errors brought forward, submit required documentation to correct errors as required
  • Process weekly inventory transaction in JDE
  • Monthly inventory reconciliation & reporting
  • Attend project-related meetings, take accurate notes and distribute completed minutes to all appropriate parties in attendance.
  • Schedule pre-access Alcohol & Drug testing for all new site personnel
  • Submit dispatched craft & new non-union personnel for site safety clearance
  • Create onboarding packages for new/rehire union trades and upload hire documents
  • Coordinate any travel and/or accommodations for site personnel if required
  • Create, review and submit manpower requests to appropriate union hall(s)
  • Take office supply inventory, create supply lists and order supplies as needed
  • Take kitchen inventory and order supplies as needed
  • Issue courier waybills and track parcel delivery
  • Answer main phone line and direct calls to the correct division and team member
  • Sort mail and distribute to the correct division and team member

COMPETENCY REQUIREMENTS

  • Change Orientation
  • Communicates Effectively
  • Continuous Learning
  • Customer Focus
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

Post-Secondary Education in

  • Administration or substantial number of years of practical experience in a similar role

WORK EXPERIENCE REQUIREMENTS

  • 2-4 years’ experience in an administrative role preferably in a construction environment or similar industry

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficient knowledge and understanding of:

  • Effective verbal and written communication and the ability to clearly and effectively relate to tradespeople, managers, customers and co-workers
  • Well-developed organizational and problem solving skills
  • Practical use and knowledge of Microsoft Office Suite
  • Previous practical use of JD Edwards will be considered an asset
  • Valid Class 5 driver’s license

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.